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Executive Secretary
Job Overview
We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to senior management. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Prepare, edit, and organize correspondence, reports, and presentations.
- Handle confidential information with discretion and integrity.
- Coordinate meetings, take minutes, and ensure timely follow-up on action items.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Monitor office operations and assist in administrative tasks to ensure efficiency.
- Support project coordination and documentation as required.
- Maintain filing systems (digital and physical) for easy retrieval of information.
Requirements
- Bachelor’s degree in Business Administration, Office Management, or related field.
- Proven experience as an Executive Secretary, Administrative Assistant, or similar role.
- Excellent communication skills in English and Filipino (both written and verbal).
- Strong organizational and time-management abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
- Ability to work independently and handle multiple tasks under pressure.
- High level of professionalism, confidentiality, and attention to detail.
- Knowledge of local business practices and corporate culture in the Philippines is an advantage.
Send your CV to careers@whynotyans.com.